MEMBERSHIP
CLUB membership in good standing is required for participation in any CLUB function classified by the BOARD OF DIRECTORS as a "trip".

RESERVATIONS
All reservations must be accompanied with the appropriate payment and fully completed reservation form. All reservations for ski trips require a minimum deposit of $100 per person per trip with the reservation. Choice of accommodations and service is on a first come/first served basis.

TRIP OCCUPANCY
Unless otherwise specified by the Board of Directors, all trips are sold as minimum occupancy.

TRIP OCCUPANCY EXCEPTIONS
Individuals may not invite others to share their assigned accommodates unless the following requirements are satisfied. For the purpose of this policy, these additional room participants will be referred to as guests.

1. All guests must be members.

2. Guests must have a sponsor who is a member in good standing.

3. Guests must stay in the same accommodations as the sponsor.

4. The sponsor assumes all financial responsibility for the guest(s) and shall provide any required security deposits to the accommodations.

5. Guests must sign Lone Star Skiers' liability waiver.

6. All persons assigned to the accommodations must signify their consent for the guest(s) by signing the "Guest Approval Form" and submitting it to the Trip Director for compliance assurance of above requirements.

If the CLUB Trip Director for does not receive the completed form prior to the guest(s)' stay, Lone Star Skiers reserves the right to have the property owner or management remove the guest(s) from the accommodations.

TERMS
Payments totaling a minimum of fifty percent (50%) of the trip price must be deposited with the club prior to the later of 90 days before trip departure or October 1. All final payment(s) must be made prior to 45 days before trip departure. The CLUB reserves the right to cancel any reservation for failure to meet payment schedules. No personal checks will be accepted for trip payments within 45 days prior to trip departure and no credit cards will be accepted for trip payments within 15 days prior to trip departure.

CASH/CHECK DISCOUNT
A discount will be given for payments made FULLY in cash/check. This discount will be credited upon final payment.

STAND-BY
Monies received by the CLUB after a trip is full will be posted to a STAND-BY list in the order received. These people will be immediately notified by the trip director and given the opportunity to withdraw their reservation with a FULL REFUND. Should all or part of the requested reservation become available, the person(s) will be notified by the trip director and given 24 hours to respond (subject to TERMS above). If no reservations become available, or if the person(s) decline to respond, their monies will be fully refunded.

SUBSTITUTIONS
When a trip is filled and a stand-by list is in effect, substitution of one's own reservation is not permissible. The vacated reservation will be offered to the first matching reservation on the stand-by list. If a suitable substitute is found, then the canceling participant will be refunded all monies less the administration fee.

Exception: If one of two joint members traveling together cancels, the remaining member may select a substitute. The substitute must be acceptable on the same terms as the original participant. Prior to acceptance of said substitution, the administration fee must be paid to the CLUB.

CANCELLATIONS
1. ALL cancellations must be in writing and are subject to payment of administration fees in addition to other applicable penalties. Cancellation notice received 91 days or more prior to trip departure will result in administration fees only being assessed. Notice received within 90 days of trip departure will be assessed the following penalties in addition to administration fee.

61 to 90 days = 10% of the trip price
31 to 60 days = 20% of the trip price
Less than 31 days = all unrecoverable monies

2. In the event the club retrieves any guaranteed monies, they will be refunded to those meeting above cancellation requirements.

3. No refund will be made for requests received 16 days or more after trip departure.

4. If our advertised price increases by more than $35.00 from the original estimate, a trip participant may cancel without penalty and/ or administrative fee if written cancellation is postmarked within 7 days of the written notice of price change. Written notice will be given by letter from the trip director to each person that has made a reservation and paid a deposit for the trip.

TRANSFERS
Transfers of deposits from one trip to another are acceptable, provided written request is received by the CLUB at least 91 DAYS prior to departure. Notice received less than 91 DAYS prior to departure will be treated the same as a cancellation of less than 91 DAYS.

REFUNDS
All refunds will be made by CLUB check and sent by first class mail, except in the case that the original payment was charged, and then refund will be in the form of a credit to the same charge card that the original payment was charged. Cancellations received prior to 90 days of trip departure will be refunded within 30 days. All other cancellations will be refunded within 30 days of trip return. Exceptions may occur if suppliers are late returning refunds to the CLUB. In the case of refund by check, a separate check for the full amount of the appropriate refund will be made out to each member participant, regardless of the manner in which payment was originally made (except for family members having the same address of record) and sent to the address which appears on the trip reservation form.

When applicable, a $20 administration fee will be charged on a "per participant" basis.

SNOW CLAUSE
If a ski area reports less than 25% of the total ski lifts open within 3 days of departure, the CLUB will try to reschedule the trip to a reasonably comparable ski area (within 10% of the original trip's price). If no comparable area of adequate snow conditions can be found or is available, the CLUB may cancel the trip and refund all monies recoverable from its suppliers. If the CLUB does not cancel the trip, normal cancellation policies apply.

CLUB CANCELLATIONS
The CLUB reserves the right to cancel any trip detrimental to the purposes and goals of the CLUB and refund all recoverable monies.

EXCEPTIONS
The above policies are in effect unless stricter policies are required by the suppliers.

AUTHORITY
On a trip, the TRIP DIRECTOR and/or ASSISTANT TRIP DIRECTOR assigned by the CLUB shall be in charge and have complete authority to represent and enforce any CLUB policies regarding proper and reasonable conduct by all trip participants. The CLUB assumes no responsibility for the actions of any trip participant. The CLUB reserves the right to refuse or terminate trip service to anyone at anytime, subject to reasonable cause.

RESPONSIBILITY
All arrangements furnished in connection with any trip offered are made by LONE STAR SKIERS, its agents and assigns. The CLUB shall be responsible for supplying services and accommodations offered, as set forth in its literature, except to the extent such arrangements cannot be supplied due to circumstances beyond its control, in which case the CLUB will make a reasonable effort to supply comparable services and accommodations.

SMOKING POLICY
No smoking will be permitted on buses.